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Instructions for authors

Basic Instructions

  • Send your manuscript in a DOC (or RTF) format in the maximum length of 20 standard pages in an electronic form by email or bring it in person on a USB flash drive to the address of the editorial staff.
  • Along with the text, sumbit a short abstract in Czech and in English (ca 8 lines) and the key words in Czech and in English.
  • For your own sake, follow the deadlines for manuscript submission, which areavailable here.
  • The manuscripts submitted to the publisher are edited by the editors in charge after consultation with the authors. The authors are responsible for both the content and language correctness of the article submitted. The editorial staff reserves the right to make minor stylistic changes and language corrections without consultation.
  • A manuscript that has not been prepared in accordance with the mentioned principles may be returned for the appropriate adjustments to be made.

Text Formatting

  • To mark the titles, headings and names, it is enough to use italics, bold type or adifferent font size.
  • Do not indent the beginning of a paragraph. It suffices to press the ENTER key to create a new paragraph.
  • Distinguish between footnotes and endnotes. Draw the editor’s attention to any requested formatting.
  • Please place all the notes at the very end of your article. In the page make up, there spective note will be placed in its position (on a specific page).
  • No other text formatting is necessary – do not use full justification but align the text flush left. Do not use the word-division function (!) – in the page makeup, the line division will be entirely different.

Photographs, Pictures, Tables, Graphs

  • Never insert photographs, pictures, tables and graphs in the text!
  • Only mark their position in the text (for instance by bold numbers).
  • Submit the photographs, pictures, tables and graphs (labelled identically with the text) separately in an appropriate format.
  • Attach figure captions, graph titles or commentaries separately as text files. You may further describe the desired placement of a given picture on the page etc.
  • In the case of photographs or pictures, observe the copyright! With photographs of buildings, interiors and other works of architecture, contact their owners (institutions) and request their permission to publish the photograph of the work. Always discuss the publication of the authors’ works with them in advance. Please list the source at the end of the captions in round brackets (e.g. the author’sarchive, collection of the NL CR etc.).

Technical Requirements of the Raster and Vector Images Submitted


  • Resolution
    - Raster images, photographs: at least 300 DPI
    - Line drawings: 600 DPI
    - Raster images in greyscale: 600 DPI
  • Colour
    - 24-bit graphics, RGB (photo quality)
    - Do not use 8-bit RGB graphics for photographs (significant, visible distortion).
    ! Be careful! Such an undesirable reduction in colours occurs e.g. after the conversion tothe GIF format!
  • Grey
    - scale 8-bit graphics

For the needs of the electronic journal, it is necessary to convert vector graphics, bitmap (.jpg, .jpeg, .png, .gif) at a minimum resolution of 72 DPI.

Tables, Graphs, Vector Graphics:

  • Excel
    - *.xls, *.xlsx, *.ODS
  • Visio

- *.vsd
- *.vsdx

  • Adobe Illustrator: *.ai
  • CorelDraw: *.cdr
  • Inkscape1: *.svg

Alternatively, you can deliver vector graphics format: * eps

!The Inkscape program is free to download at:


The recommended formats for raster graphics (pictures, photographs):

  • JPEG *.jpg (*.jpeg)
    - Used mainly for color photography incl. those of 256 shades of gray.
    - Lossy compression is always set so that the information content compression algorithm obviously interfere.
    - Do not use this format for graphics, charts or logos.
  • PNG *.png
    - Used for black and white pictures and color pictures with 256 colors or less, such as graphs, charts, logos.
    - For pictures with more than 256 colors used only if you want lossless pass the entire information content.

    - The format supports transparency, has a built-lossless compression, file size, and full-color image is larger than JPEG files.
  • TIFF *.tif (*.tiff)
    - Use only black and white pictures with the compression settings Fax-CCIT 3 or 4; if you want to use uncompressed or LZW compression for photos, prefer to format * .png, which is more economical and also lossless.
  • GIFF *.gif

- Use only black and white pictures and color pictures with 256 colors or less, such as graphs, charts, logos (as an alternative to the formats PNG or TIFF CCITT-3 or 4).

  • EPS *.eps
    - A professional format in which both vector and raster graphics may be saved.

Naming Convention

  • Pictures
  • Table
  • Graph
    - Graph 1 CAPTION (SOURCE), Graph 2 CAPTION (SOURCE), Graph 3 CAPTION (ZDROJ),etc.

! In the text, describe the placement (above, below, on the left, on the right, etc.), position (wrapped around by text, above the text, etc.), and also the size of the picture if you wish (5x 5 cm, etc.)!

The Structure of Scientific Articles

  • summary, introduction, literature review, material and methods, research results,discussion, conclusion, references, and notes if desired.

Some Particular Principles for Writing Texts

a) Strictly distinguish between dashes and hyphens

Hyphen: A hyphen is always set without spaces on either side (Czech-Slovak intergovernmental agreement, word-division function, Alma Mahlerová-Werfelová). If the word is divided in thisplace in the page makeup, the hyphen is repeated at the beginning of the next line.

Dash: A keyboard shortcut: a combination of the keys left Alt + 0150: the match France–Germany,1914–1918, 24–26 December, the co-authors Warren–Wellek

b) Inverted commas

Use one system and one style for inverted commas in the document. If a text ‘in quotation marks’ (or round brackets) is written in bold or italics, also the inverted commas and roundbrackets should be written in the same way (in bold or italics).

c) Spaces

A space is usually typed after diacritical marks; it is always added after a full stop: V. Novák,Prof. Nováková.Percentage is written with a space, e.g. ten per cent (10 %), degrees with a space, e.g. 7degrees Celsius, 12 degrees (7 °C, 12 °), and numbers followed by abbreviations of the units of measurement are written with a space (13 km, 5 l, 4 V). In the case of such premodifiers as twelve-degree beer, a forty-kilometre run, or a fifteen-percent share etc., the numerical expression is written without a space (12° beer, a 40km run, a 15% share).

d) Special characters

Special characters may be inserted using the Insert menu > Symbol on the top panel.Another option is to insert special characters using the Start menu (Programs >Accessories > System Tools > Character Map)

e) The basic keyboard shortcuts


– Alt+0150

« Alt + 0171
» Alt + 0187
‹ Alt + 0139
“ Alt + 0147
” Alt + 0148
‘ Alt + 0145
’ Alt + 0146
´ Alt + 0180
Ctrl + b bold
Ctrl + i italics
Ctrl + u underline
Ctrl + r right  align
Ctrl + l left align
Ctrl + j justify
Ctrl + k hyperlink

f) Bibliographic references and citations

The essential standard is ČSN ISO 690 01 0197, effective from 1 April 2011, dealing with bibliographic references and citations. The editorial staff requires a system of running notes, which the authors place at the end of the text. They further attach a list of references (the authors may also use the portal to generate citations).

We also recommend that the authors study and download the following material: Interpretace k normě ČSN ISO 690 z 1. dubna 2011 od Olgy Biernatové a Jana Skůpy.Dokument byl dvoukolově připomínkován skupinou odborníků [The Interpretation of the ČSN ISO 690 Standard from 1 April 2011 by Olga Biernatová and Jan Skůpa. The document has been commented on in two rounds by a group of experts].

If you are not certain in what form to list the references, please contact directly the professional staff at the Librarianship Institute.